CALL FOR STUDIOS

Please note the following dates!

Event	Deadline
Submission deadline (EXTENDED)	October 13, 2022 AoE October 21, 2022 AoE
Notification of acceptance	November 13, 2023 AoE
Camera-ready deadline	November 30, 2023 AoE
TEI 2023 conference	February 26 - March 1, 2023 AoE

STUDIOS AT TEI 2023

TEI 2023 invites proposals for one-day Studio activities, which will take place on Sunday February 26, hosted at University of Warsaw (Warsaw, Poland).

Studios are a format unique to the TEI conference, providing researchers the opportunity to deeply engage with the materials, methods and processes used in their research. Traditionally, studios provide hands-on experiences during which participants are introduced to new technologies, materials, prototypes, design approaches, et cetera.

On the 17th anniversary of the TEI conference, we also want to encourage authors to consider Studios that act as a platform for examining theory and methodology related to tangible, embodied and embedded interaction. We invite researchers from all career stages to discuss and develop a specific topic of relevance to the TEI community. These Studio proposals should contain a clear theoretical grounding around a problem or opportunity, describe a plan for applied engagement with the topic, and highlight how the outcome will provide important insights for TEI researchers and practitioners. Proposals need to clearly specify how such Studio results will be communicated and archived.

TEI 2023 will be a hybrid conference, but studios can be either on-site, hybrid or purely online. For reference, you can check the 2022 accepted Studios here!

WHAT DOES THIS MEAN FOR MY STUDIO PROPOSAL?

The proposal should reflect on how the Studio will be organised in a virtual/online format. Things to consider are: Specify if the workshop will take place at Copernicus Science Centre (hybrid / on-site form). In this case the organization will provide audiovisual equipment and (digital) fabrication tools, electronic workshops, etc.

- What (online) tools and resources can be used?
- How many people can participate?
- How will the studio accommodate multiple time-zones?
- Can or should materials be sent to participants?
- Can participants organize their own materials?
- Does this affect the budget?

This new situation also opens up new possibilities. Consider, for example:

- Conceptual possibilities: how can the previously conceived Studio proposal be realised in an online format?
- Accessibility possibilities: a much wider audience is now available.
- Temporal possibilities: Studios no longer need to take place on Sunday, the 26th of February. In fact, some Studios might benefit from taking place over the course of multiple days or using a partly a-synchronous approach. If this is the case, please specify this in your proposal. The Studio Chairs will work with organisers to create a planning that best fits to the proposed Studios.

Organisers should specify in their proposal how their Studio will take shape virtually or hybridly. We ask organisers to consider practical solutions to dislocation (e.g., mailing out materials to participants, or asking participants to purchase necessary materials) and specify online tools and systems that will be used during the Studio. Furthermore, we encourage authors to regularly review the TEI website for possible updates around the conference organisation. For any questions and clarifications around the call, the conference, or other things that may influence submission or attendance, always feel free to get in touch with the chairs!

ORGANISATIONAL

Studio proposals are considered non-archival publications, which means that copyright automatically remains with the authors. Accepted proposals will, however, be made available through the ACM Digital Library. At least one author of each accepted Studio submission must register for the conference and the studio before the early registration deadline, for the Studio to be included in the conference program and the final submission to be published in the conference proceedings. Studio organisers are expected to recruit participants themselves. A minimum number of registered participants will be required for a Studio to take place. All participants will need to register for the Studio they are attending. We intend for the Studios to be as accessible as possible and will present alternative registration options for organisers as time progresses. If you intend to submit a proposal and are not funded by a university, feel free to contact us to discuss participation options.

SUBMISSION GUIDELINES

Format Requirements

A Studio proposal consists of two documents: a description document and a logistics document. The submission document should be formatted according to the new ACM “Review Submission Format”. The logistics document should be formatted so as to best communicate the organisers’ intent for the Studio.

DESCRIPTION DOCUMENT STUDIOS: 2000 WORDS MAXIMUM, EXCLUDING REFERENCES

A successful proposal should include the following sections:

Abstract
Detailed proposal description
Grounding in theory
Materials to be explored
Learning Goals
Schedule
Plan for the in the event of a hybrid/virtual conference
Supporting documents/figures/materials

LOGISTICS DOCUMENT: 2000 WORDS MAXIMUM

Please make sure to address the following points:

Event organiser bio(s)
Proposed schedule (including detailed timeline)
Bill of materials (as needed)
Estimated budget (if needed)
Technical Requirements (equipment and space conditions; also consider the possibility of a hybrid/consider that TEI will be a virtual conference)
Plans for dissemination of studio results (website, online documentation, publications, etc).
Participant recruitment strategy (consider online/offline strategies)
A draft ‘Call for Participation’ (excluded from word count)

Submission Process

All proposals must be submitted electronically via the Precision Conference (PCS) website. The track will open for submissions in August 2022.

Confidentiality

Confidentiality of submissions will be maintained during the review process. All rejected submissions will be kept confidential in perpetuity. All submitted materials for accepted submissions will be kept confidential until the start of the conference.

Attendance

At least one author of each accepted Studio submission must register for the conference and the studio before the early registration deadline, for the Studio to be included in the conference program and the final submission to be published in the conference proceedings.