Student Volunteers

Important Dates

  • Open for applications November 1st, 2017 via email
  • January 1st, 2018 (HST): Applications Deadline
  • January 25th, 2018 (HST): Notification of Acceptance

TEI 2018 Student Volunteer team is the core strength of the conference, keeping it running smoothly and making sure that the attendees and speakers have a great experience.

As student volunteer, you get a full conference pass providing you access to the seminars, studios, and all the social events! This will give you a chance to meet established members in the community and build a long lasting network with your student volunteer peers. Being an SV is a great and fun experience and provides valuable insights on how conferences are run for your future career.

This is available to students of all levels, ranging from undergraduates (Bachelor and Masters) to graduate (PhD) students who are enrolled in the academic year 2017-2018. Students who are graduating at the time of the conference are also welcome to apply.

Accepted students will be expected to show up before the conference for an orientation session (March 17). During the conference your activities will include supporting the registration process, hosting and guiding people over the different venues of the conference, supporting exhibitors in building-up and taking down their demos. Consequently, you will be present until the end of the conference, i.e. until Wednesday (March 21st). Throughout these five days you will have around 20 hours of work. This should give you plenty of free time to meet with other visitors and attend various activities throughout the conference.



Applicants must be 18 years of age or older (on or before 18th March 2018).

Full-Time Student Status

Applicants must be high school, undergraduate, or graduate students enrolled full time for at least one semester during the 2017-2018 academic year.


Accepted students are expected to fulfill the following:

  •  Attend the orientation session on March 17th.
  •  Be motivated and show responsibility for the tasks taken up.
  •  Serve at least 20 hours of voluntary work during the five days of the conference.

Examples of the conference duties:

  • Attendees registration.
  • Monitoring doors.
  • Supporting contributors.
  • Providing general assistance to conference attendees.


To apply for becoming a student volunteer (SV) you need to provide the following materials via email:

  • A one page motivational letter answering the following questions (pdf, Microsoft Word):
    • Explain your motivation to participate at this year’s TEI conference.
    • Describe your interpersonal experiences with people from another culture, highlighting your interpersonal skills.
    • Highlight a stressful situation that involved you and others, and how did your active involvement helped to resolve this situation.
    • What is the unique skill you can bring and contribute to the SV team?
  • Scanned copy of your student ID card.
  • Your CV (name, university, work experience, previous SV experience, and if you are participating in the TEI’18 Graduate Student Consortium or are in the Proceedings).

The applications should be sent to student volunteers chairs at Applying to be a student volunteer counts as registration in regards to publications being put into the proceedings. In case you don’t get accepted as a student volunteer, we will give you the chance to sign up at the early registration price.


If you have further questions about Student Volunteering, feel free to contact this year’s SV chairs Sophie Landwehr Sydow and Marie Louise Juul Søndergaard at

We hope to see you in March!