Information for Presenters

General Information for Presenters

To provide a virtual TEI’21 conference for community members from all time zones, each contribution of the program will be presented twice (live and recorded). First, the live presentation will combine a pre-produced video with demos and discussions in Zoom. Then, the recorded presentation will be streamed on YouTube. In the breaks, following each session, presenting authors will be available in the corresponding Discord channels for informal discussions with the audience and further demos (if applicable). Please note that a registration is necessary to attend the virtual conference and engage in discussions. More information can be found in the program and Discord, you will receive the necessary link through CVENT after registration.

Live Presentation in Zoom

Preparation of the session: Presenters and chairs will receive a special Zoom link for panelists, and should log into their Zoom session at least 25 minutes before the session starts. Please make sure that you have a Zoom account and have installed the latest Zoom client. Session chairs should check if all presenting authors are present. The admins will assign all necessary access rights to the session chair and all presenters.

Introduction by the session chair: Welcome audience and authors (3 min).

Presentations: Total time per presentation 

• Papers & Pictorials (15 min)
• Work-in-Progess (10 min)

The control center plays the pre-produced video presentations according to the program. In case of any difficulties, contact the control center in Discord. Q&A are then read by the session chair from the Discord channel, any further author presentations and interactions are meant to be done through video chat and Discord rather than screen sharing.

Q&A: The session chair selects questions during the live program that are posted in the Discord channels, please avoid Zoom chat. If there are no questions in the channels and still some time, the session chair asks his/her own questions  (prepared in advance). Session chairs are expected to prepare a couple of questions per paper in advance. Please work with the authors to curate these questions. Authors should carefully think about the questions and be ready to respond briefly.

Closing the session: Thank you to the audience and presenters. Invite to further discussion in the Discord Channel during the following 30 min break. The control center interrupts the Zoom sessions and starts to stream the break time slide.

Papers & Pictorials

Papers and Pictorials will be presented in a hybrid way consisting of a pre-produced video presentation and a live part, spanning a total time of 15 minutes. The pre-produced video presentation should have a length between 7 to 12 minutes and also function as a standalone video. The live part will be moderated by the session chair and combine interacting with the audience with the option to integrate live demos. It is up to the presenter to distribute the 15 minutes between the reproduced video and the live / Q&A part.

Please see video guidelines below for further information

Deadline for submission of presentation videos: January 29, 2021
Video submission via PCS (to be opened Friday, January 8, 2021)

Work in Progress

Accepted Work in Progress submissions will be presented in a hybrid way consisting of a pre-produced video presentation and a live part, spanning a total time of 10 minutes. The pre-produced video presentation should have a length between 3 to 7 minutes and also function as a standalone video. The live part will be moderated by the session chair and combine interacting with the audience with the option to integrate short live demos. It is up to the presenter to distribute the 10 minutes between the reproduced video and the live / Q&A part.

Please see video guidelines below

Deadline for submission of presentation videos: January 29, 2021
Video submission via PCS (to be opened Friday, January 8, 2021)

Arts Track

Hybrid presentation consisting of a pre-produced video presentation and a live Q&A part, spanning a total time of 15 minutes. The pre-produced video presentation should have a length between 7 to 12 minutes and also function as a standalone video.

Please see video guidelines below.

Deadline for submission of presentation videos: January 29, 2021
Video submission via PCS

Graduate Student Consortium

Hybrid presentation consisting of a pre-produced video presentation and a live Q&A part, spanning a total time of 30 minutes. The pre-produced video presentation should have a length between 7 to 12 minutes and also function as a standalone video.

Please see video guidelines below

Deadline for submission of presentation videos: January 29, 2021
Video submission via PCS (to be opened Friday, January 8, 2021)

Student Design Challenge

Presentation of existing video submissions.

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Video Instructions

This regards presentations of Papers, Pictorials, Work in Progress, Graduate Student Consortium and Arts Track submissions

Please provide a video file and a related subtitles file.

• Format: .mp4
• Resolution: 720p or 1080p
• Length: 7 – 12 minutes for Papers, Pictorials, Arts Track and Graduate Student Consortium submissions, 3 – 7 minutes for Work in Progress
• Maximum File Size: 200 MB
• Subtitles: SRT File
• Style of the video: There are no requirements from our side, besides having a slide at the beginning and end of the video that should contain the following information: title, authors, and affiliation. For the rest of the video, it is up to you if you want to do a Screencast and Camera as Picture in a Picture or Split-screen or any other style of presentation. But please keep in mind for accessibility reasons, it is necessary that on the one hand, you have to provide subtitles for the audio as already mentioned and on the other hand, if you show artifacts into the camera please also describe them in spoken words. In any case, we want to encourage you to present your work in a way, that makes the most sense to you.
• Submission: Please upload the videos to PCS by the 29th of January 2021. (video upload on PCS opens on January 8, 2021).

Additional Information

• Link with Tips: SIGCHI Remote Video Presentation Guide
• Additional SRT Tool recommendations: Aegisub (free for Mac and Windows)
• Tool recommendation for combining multiple recordings (e.g. Screen and Webcam): OBS Studio (free for Windows, Mac, and Linux)
• Examples of HRI 2020 Paper Presentations Playlist:

Updated 2021, January 3