Accessibility FAQs
TEI 2023 is committed to providing an inclusive environment and we will do our best to accommodate requests for special assistance. This page describes the accessibility features of TEI 2023, to help you make an informed decision about whether the conference will be accessible to you. Please contact us if your question is not answered here, or if the conference arrangements as described are not enough to allow you to attend. We will work with you to the best of our ability, to make the conference accessible.
General
The Accessibility Chairs for TEI 2023 are Karen Cochrane and Gözel Shakeri, whose goal is to ensure the conference is accessible to everyone. When you register for the conference, there will be a registration question labelled “Do you have a disability or require any access accommodations which require our awareness?”, where you can indicate your needs. The Accessibility Chairs will follow up with you to clarify your needs. You can also contact them directly at any time by emailing accessibility_chairs@tei.acm.org.
If there is specific accessibility information you would like to see here, or if you wish to discuss any conference accessibility requirements, please contact our Accessibility Chairs, Karen Cochrane & Gözel Shakeri by email: accessibility_chairs@tei.acm.org.
The deadline for accessibility requests is 31 January 2023. If you need support, please inform us of your accessibility requirements/requests before this deadline. You can contact the Accessibility Chairs, Karen Cochrane & Gözel Shakeri, by email: accessibility_chairs@tei.acm.org.
We ask that all conference attendees respect individuals’ identities. Please use their stated names and pronouns. If you’re not sure – ask! Please see the Diversity & Inclusion Statement that reflects our commitment to a welcoming and safe environment. Additionally, please review expectations stated in the ACM SIGCHI Policy on Harassment and Discrimination.
Student volunteers will be available to assist disabled attendees. If you will need volunteer assistance at the conference, please indicate this on your conference registration form.
If you would like assistance during presentation or have other accessibility requests please contact Karen Cochrane & Gözel Shakeri at accessibility_chairs@tei.acm.org by 31 January 2023 or as soon as possible thereafter.
We have instructed authors to avoid these sensory experiences in their videos and presentations. Additionally, the video and arts chairs will check for problematic content. However, your personal mileage may vary.
On-Site
The University of Warsaw Library and Copernicus Science Centre are located next to each other, in the city centre of Warsaw, near the Vistual river. The library as well as the science centre are accessible by numerous transport options. Please refer to the science centre’s website and the library’s website for detailed travel information.
TEI 2023 will be held across two venues: the Copernicus Science Centre and the University of Warsaw Library. Both buildings are accessible by wheelchair and are equipped with lifts.
However, as the conference is held at two venues, there may be some walking involved. For more details, check out the science centre’s accessibility page as well as the library’s accessibility page.
Yes, the conference venue will be accessible by wheelchair. All doors and entrances are wheelchair accessible and feature access doors. So if you have your own wheelchair and wish to bring it to an event you are welcome to do so.
The Copernicus Science Centre and the University of Warsaw Library have accessible toilets within easy access of our conference rooms.
Yes, service animals are permitted within the Copernicus Science Centre and the University of Warsaw Library. We remind all attendees that guide dogs are working animals, and ask that they refrain from petting, distracting, or otherwise preventing them from doing their job. We would ask that assistance dogs are clearly identifiable around the congress centre.
FM assisted devices can be arranged if requested by the accessibility deadline.
In accordance with legislation in Poland, University of Warsaw Library, and Copernicus Science Centre company policy, smoking is prohibited in all internal areas of the venue. Smokers may use the designated outdoor smoking areas which are clearly indicated.
During coffee breaks, attendees can expect light refreshments. For more specific questions or requests about food, please contact the accessibility chairs Karen Cochrane & Gözel Shakeri at accessibility_chairs@tei.acm.org as early as possible.
COVID measures will be in line with government regulations. Please have a look here for travel regulations in(to) Poland, and most up-to-date COVID rules in Warsaw. However, in accordance with ACM guidelines, we encourage attendees to self-test and consider wearing masks in an effort to protect others regardless of official guidance.
On-line
TEI 2023 will happen on Zoom and Discord. They offer dedicated pages for their accessibility features.
The conference will provide live captioning on the Zoom platform.
If you are concerned about this, please contact accessibility chairs as early as possible.
ACCESSIBILITY CHAIRS
Karen Cochrane, Carleton University, Canada
Gözel Shakeri, University of Oldenburg, Germany
